Module 2

Email interface 
The interface includes several folders such as the inbox, sent mail and trash folders as well as different panels including message and compose email panels. Each email provider has different email interface, but the functions are mainly the same. Here we will talk about the Gmail components and how to work with them. 
Gmail window components:
Figure 4: Gmail window components
A.    A search box can be used to find an email. Type the email address of the person sending you the email and Gmail will show you all emails from that person.
Figure 5: Search Box
B.    Action buttons are located above the inbox or in the left hand menu .
Figure 7: Action buttons
-      The button “Select” allows you easily to select all or none of the messages or to select all read or unread messages. You can click the arrow of the "Select" button to access all options for selecting your messages. In order to select all messages, click the empty checkbox of the same button. When a check in mark appears on the “Select” button all messages are selected. To de-select all messages you need to click on the check box of the “Select” button. Selecting an email indicates that you want to take further actions only for this selected email.
-      The “Archive” button allows you to move messages from your inbox to the "Archive" folder for later reference.
-      The “Report spam” button allows you to report to Google a received message as spam. To report a message as spam select the check box next to the received message in your inbox, then click the button “Report spam”. For more information about spam and spam folder click here.
Figure 8: Report a message as spam (Source: https://www.howtogeek.com/school/gmail-guide/lesson1/)
To remove the spam mark of a message, click the “Spam” label showed in the list of labels on the left. Select the message and click the “Not spam” button on the toolbar (as shown on the picture).
-      The “Delete” button allows you to delete messages. All deleted messages are moved to the "Trash" folder. If a message has been deleted from the "Trash" folder it cannot be recovered. 
To delete all messages in the "Trash" folder, click the button "Empty Trash now" which is on the top of the list. If you want to undelete a message, drag it to the "Inbox" folder or another label. 
-    The “Move to” button allows you to move one or more messages out of the “Inbox” into that label, like a folder. To move a message, click on the check box of the message, then click “Move to” button and select a label from the “Move to” menu. (see the picture below)
Figure 9: “Move to” button
-    The button “Label” allows you to organize all messages into categories and you can add more than one label to a message.4To add a label click on the check box of the message, then click on the “Labels” button and select a label from the list. The labels you put on a message can be seen only by you.
Figure 10: Organizing messages into categories
Once you add a label for one or more messages, this label can be seen at the beginning of the message in the message box and a dialog box will appear on top of the Gmail screen informing you that a label has been added. Example:
Figure 11: Notification about adding a label to a message
-    In case you have not selected or opened any message the available action buttons will be “Select”, “Refresh” and “More” (see the picture below)
Figure 12: "Select", "Refresh" and "More" buttons
-      The “Refresh” button allows you to check for new emails. 
If you haven’t   selected any messages the “More” button allows you to mark all messages as read.
-      Settings” button helps you change your email settings
Action buttons allow you to label and mark messages as spam. The “Archive”, “Report”, “Spam” buttons will be available when you select or open a message. If no message is selected, the available options are “Select” and “Refresh”.
C.    Gmail drop-down menu allows you to navigate your mail, contacts and task list.
Figure 6: Gmail drop down menu
On the left side of the Gmail window there is a left menu panel, which includes: 
-    Inbox – this is where you will view and manage all received emails. The name of the sender, the subject of the message and the date received will be shown there. 
-    Sent email- this is where all emails that you sent to others are saved. 
-    Draft folder – Draft is an email that has been composed, but hasn't been sent. All emails which have not been sent will be saved in the Draft folder.
-    Bin/Trash - All deleted messages are moved to “Bin”/ ”Trash” folder. If a message has been deleted from the “Bin”/ ”Trash” folder it cannot be recovered. 
All emails will appear on the message panel. If you have a new or unread email you can open it by clicking on it. The unread emails will be shown in bold colour, as shown in the picture above. 
Before you open the email you can see the name of the sender, the email subject, the first words of the email and the date when you received the email. When you click on an email you want to read it will open in the same window.